Office Coordinator

Job Summary

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors, events and other workplace needs while providing excellent services to employees and visitors.

Key Responsibilities:

Office Operations

Coordinate daily office operations and workplace services

Maintain office, kitchen, and workplace supplies and coordinate ordering.

Support workspace setups, moves, seating changes, and new-hire setups.

Manage mail, packages, and office name plates

Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.

Employee & Workplace Coordination

Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.

Serve as a primary point of contact for routine workplace needs

Support employee amenities, office programs, and workplace communications

Coordinate meetings, room setups, catering, and refreshments

Assist with company events and special projects

Support visitor logistics

Maintain accurate seating charts and workspace assignments in partnership with department managers.

Workplace Services & Vendor Management

Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.

Monitor vendor service quality and escalate issues as needed

Assist with purchasing, invoicing, expensing, and vendor documentation

Employee & Administrative Support

Serve as the onsite resource for employee travel questions and booking assistance.

Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.

Basic Qualifications:

3+ years of experience in office administration, reception, or workplace support

Strong organizational, communication, and customer service skills

Ability to manage multiple priorities and work independently.

Excellent interpersonal and communication skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)

Ability to handle sensitive information with discretion

Office Coordinator II: $45,000 - $91,000

Office Coordinator III: $60,000 - $106,000

Pay range for this role

$45,000—$106,000 USD