Marketing Proposal Assistant

Job Description

You enjoy working with content—asking good questions, organizing complex ideas, and shaping information so it’s clear, persuasive, and easy to navigate. You understand the value of thoughtful content that reflects how a brand delivers to its clients.

As a Marketing Proposal Assistant, you will support marketing professionals as they partner with technical teams to position the firm to win work and strengthen Olsson’s brand with public and private agencies.

You will contribute to marketing efforts across water, transportation, community infrastructure, and private development, translating technical knowledge into proposal, qualification, and positioning materials that align with client expectations and firm standards.

Role Overview and Responsibilities:

You will be part of a collaborative marketing team that values shared ownership, clear communication, and flexibility as priorities shift. You will contribute to a range of marketing activities by following established processes and best practices.

Support development of marketing content for Statement of Qualifications (SOQs), proposals, interview presentations, and award submissions, following firm standards and brand guidelines.

Communicate proactively and meet deadlines for the timely completion of project pursuits and proposals.

Assist with procurement research, review, and coordination, and/or facilitation of client engagement activities, conferences, and client events.

Conduct quality and compliance reviews; edit marketing content for accuracy, clarity, tone, and consistency.

Gather, verify, organize, and maintain marketing information systems, including client files, resumes, project descriptions, and contact lists.

Enter and maintain pursuit and opportunity data in Deltek Vantagepoint, ensuring records are complete, current, and aligned with firm standards.

Success in this role:

Within the first 6–12 months, you will:

Develop a strong understanding of the proposal lifecycle and Olsson’s pursuit process

Independently support proposal coordination and production tasks

Produce high-quality, brand-aligned marketing materials

Build effective working relationships with marketing, technical, and business development teams

Manage multiple deadlines with increasing confidence and accountability

Qualifications

You are passionate about:

Collaborating with others to achieve shared goals

Communicating clearly and proactively

Developing and refining content with purpose

Connecting writing, design, and brand voice to proposal and firm goals

Taking ownership of materials from kickoff through final production

Supporting team deliverables and adapting as priorities shift

Approaching work with curiosity and a growth mindset, actively pursuing professional growth, and adopting new tools and processes

You bring to the team:

Bachelor’s degree in Marketing, Communications, Business, Writing/Journalism, or a related field

0–2 years of relevant experience (internships or coursework considered)

Strong verbal and written communication skills

Ability to contribute to and thrive within a collaborative team environment

Effective time management and ability to manage multiple priorities

Familiarity with Microsoft Office Suite and Adobe InDesign, along with a willingness to learn new software

A self-motivated mindset with the ability to work independently

Excellent interpersonal, problem-solving, and decision-making skills

Strengths in writing and editing

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