Legal Support Assistant

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Support Assistant position in our Portland Office.

This position offers a flexible, hybrid working arrangement.

The Position

We are seeking a Legal Support Assistant to join our team and serve as a key support resource within a fast-paced law firm environment. This is an excellent entry-level opportunity for someone eager to gain hands-on experience and grow within the legal profession.

Key Responsibilities:

In this role, you’ll support attorneys and Legal Administrative Assistants while helping maintain a professional and welcoming office environment. Responsibilities include:

Maintain a clean, organized, and professional reception area

Answer, screen, route, and respond to incoming phone calls and messages

Greet, screen, and direct visitors in a professional and welcoming manner

Assist with opening and closing client matters

Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents

Help organize and maintain physical and electronic files within the firm’s document management systems

Assist with client invoicing, including submission and verification of billing documentation

Support the submission of vendor bills and check requests

Research and respond to client billing inquiries

Manage and update information using Excel spreadsheets

Provide general administrative support to the office and team as needed

Qualifications:

High school diploma or equivalent required

At least 1 year of administrative or clerical experience in an office setting

Prior law firm experience is helpful but not required

Strong written and verbal communication skills

Professional phone etiquette and customer service mindset

High attention to detail with excellent spelling, grammar, and proofreading skills

Ability to manage multiple tasks, prioritize effectively, and meet deadlines

Comfort handling confidential information with discretion

Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plus

Willingness to work in person in an office environment