Intellectual Property Assistant

POSITION SUMMARY:

This position will serve as a foundational anchor for our patent lifecycle management, assist in maintaining the patent docket, generate reports, and work directly with our engineering teams. While this position is primarily embedded with our patent prosecution team, it maintains a general IP scope with additional opportunities to assist on trademark matters.

ESSENTIAL FUNCTIONS OF THE POSITION:

Coordinate and perform intellectual property docketing, reporting and system updates

Review, prepare and file patent prosecution documentation

Maintain accurate and organized internal databases and records, including reviewing internal electronic files for product updates, legal correspondence, and agreements

Provide administrative assistance with tasks related to patents, trademarks, and licenses/agreements

Contribute to creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders

Work with IP and finance teams on the day-to-day billing operations

Assist in the management of payments for patent renewals and maintenance fees

Administer law firm and vendor onboarding processes for various internal systems

Research and respond to billing inquiries from the department, accounting and outside clients

Prepare routine portfolio analysis reports in preparation of quarterly presentations

Collaborate directly with engineers and inventors in completing and submitting invention disclosures forms, patent applications and gathering related documentation for filings

Track inventor awards by collecting and processing data, maintaining the information within IP systems and reporting details to essential parties

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

Regular and predictable work performance

Ability to work under fast paced conditions

Ability to make decisions and use good judgment

Ability to prioritize various duties and multitask as required

Ability to successfully work with others as well as independently

Additional duties as assigned

BASIC QUALIFICATIONS:

3+ years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department

Experience in all phases of patent and trademark preparation, filing and prosecution

Experience with legal billing administration

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

Strong writing and communication skills

Strong organizational skills with attention to detail and a proactive approach to problem-solving

PREFERRED QUALIFICATIONS:

Associate and/or Bachelor’s degree in related field or Paralegal certification

Experience in the medical device or healthcare industry

Familiarity with IPfolio, Legal Tracker, PatSnap and CPA Global or similar IP management and docketing platforms

OTHER REQUIREMENTS:

Ability to regularly walk, sit, or stand as needed

Ability to occasionally bend and push/pull as needed

Ability to pass pre-employment drug screen and background check

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