HR & Payroll Specialist

Why Join Exadel

We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.

From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.

What powers it all? Our people are ambitious, collaborative, and constantly evolving.

What You’ll Do

Prepare and submit statistical reports required by the Central Statistical Office (GUS) based on the Employer's HR and payroll data

Ensure payroll documentation complies with applicable labor, tax, and social insurance regulations

Maintain accurate payroll records and support compliance with internal policies and statutory requirements

Prepare and issue employment- and payroll-related documents and certificates requested by employees (including employment contracts, contracts amendments etc.)

Produce employment and earnings certificates, ZUS-related documentation, payroll confirmations, and other standard employment documents

Prepare documentation supporting residence and work legalization processes for foreign employees within the scope of employment and remuneration information

Maintain employee payroll documentation and ensure accuracy and confidentiality of personnel records

PPK (Employee Pension Plan) administration

Benefits administration

Maintain comprehensive process documentation and operational guidelines

Ensure payroll knowledge, documentation, and system access are transferred in a manner that supports business continuity and uninterrupted payroll operations

Collaborate with internal stakeholders and external vendors to maintain consistent payroll service delivery

Partner with HR Business Partners, HR Operations, Finance, Legal, Office Administration when needed, and external payroll providers to resolve payroll-related matters

Provide payroll expertise and guidance to managers and employees regarding payroll administration and statutory requirements

Participate in payroll improvement initiatives, process optimization, and implementation of new tools or procedures

Support audits, internal controls, and compliance reviews related to payroll and HR administration

What You Bring

Proven professional experience in payroll administration and HR operations

Solid knowledge of Polish labor law, payroll regulations, taxation (employment related) , social insurance (ZUS), and statistical reporting (GUS)

Experience preparing payroll documentation and statutory declarations

Experience working with HRIS (Workday) and payroll systems

Strong attention to detail and high level of accuracy

Excellent organizational and analytical skills

Ability to manage confidential information with discretion

Strong problem-solving and communication skills

Ability to collaborate effectively across HR, Finance, Legal, and external stakeholders

Continuous improvement mindset with the ability to identify and implement process enhancements

Proficiency in Microsoft Excel and HRIS/payroll systems

Nice to Have

Experience collaborating with external payroll providers is an asset (Deel)

Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field preferred

Payroll, HR, or accounting certifications are considered an advantage

English Level

Upper-Intermediate

Legal & Hiring Information

Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more.

Reasonable accommodations are available to enable individuals with disabilities to perform essential functions.

Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs.

Compensation details are shared with candidates at the early stage of the recruitment process.

The offer is not binding until a signed contract is in place.

Your Benefits at Exadel

Exadel benefits vary by location and contract type. Your recruiter will fill you in on the details.

International projects

In-office, hybrid, or remote flexibility

Medical healthcare

Recognition program

Ongoing learning & reimbursement

Well-being program

Team events & local benefits

Sports compensation

Referral bonuses

Top-tier equipment provision

Exadel Culture

We lead with trust, respect, and purpose. We believe in open dialogue, creative freedom, and mentorship that helps you grow, lead, and make a real difference. Ours is a culture where ideas are challenged, voices are heard, and your impact matters.