HR & Payroll Specialist
Why Join Exadel
We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.
From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.
What powers it all? Our people are ambitious, collaborative, and constantly evolving.
What You’ll Do
Maintain accurateHR-relatedrecords and support compliance with internal policies and statutory requirements
Prepare and issue employment- and payroll-related documents and certificates requested by employees (including employment contracts, contracts amendments etc.)
Produce employment and earnings certificates, payroll confirmations, and other standard employment documents
Collaboration with the dedicated residency legalization department regarding employment and changes to working conditions.
PPK (Employee Pension Plan) administration
Benefits administration
Collaboration with an external payroll service provider regarding payroll processing and employee registration with ZUS
Partner with HR Business Partners, HR Operations, Finance, Legal, Office Administration when needed
Providing expert support to managers and employees regarding payroll and Polish labor law requirements
Participate in payroll improvement initiatives, process optimization, and implementation of new tools or procedures
Support audits, internal controls, and compliance reviews related to payroll and HR administration
What You Bring
Proven professional experience in payroll administration and HR operations
Solid knowledge of Polish labor law and payroll regulations
Experience preparing documentation and statutory declarations
Experience working with HRIS (Workday)
Strong attention to detail and high level of accuracy
Excellent organizational and analytical skills
Ability to manage confidential information with discretion
Strong problem-solving and communication skills
Ability to collaborate effectively across HR, Finance, Legal, and external stakeholders
Continuous improvement mindset with the ability to identify and implement process enhancements
Proficiency in Microsoft Excel and HRIS/payroll systems
Nice to Have
Experience collaborating with external payroll providers is an asset (Deel)
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field preferred
Payroll, HR, or accounting certifications are considered an advantage
English Level
Upper-Intermediate
Legal & Hiring Information
Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more.
Reasonable accommodations are available to enable individuals with disabilities to perform essential functions.
Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs.
Compensation details are shared with candidates at the early stage of the recruitment process.
The offer is not binding until a signed contract is in place.
Your Benefits at Exadel
Exadel benefits vary by location and contract type. Your recruiter will fill you in on the details.
International projects
In-office or hybrid
Medical healthcare
Recognition program
Ongoing learning & reimbursement
Well-being program
Team events & local benefits
Sports compensation
Referral bonuses
Top-tier equipment provision
Exadel Culture
We lead with trust, respect, and purpose. We believe in open dialogue, creative freedom, and mentorship that helps you grow, lead, and make a real difference. Ours is a culture where ideas are challenged, voices are heard, and your impact matters.