Grants Management Specialist

(ID: 2026-3108)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Grants Management Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD

Benefits We Offer:

100% Medical, Dental & Vision Coverage for Employees

Paid Time Off and Paid Holidays

401K match up to 5%

Educational Benefits for Career Growth

Employee Referral Bonus

Flexible Spending Accounts:

Healthcare (FSA)

Parking Reimbursement Account (PRK)

Dependent Care Assistant Program (DCAP)

Transportation Reimbursement Account (TRN)

Position Information:

To independently provide grants management and administrative support services to satisfy the overall operational objectives of the National Institutes of Health (NIH). The position supports the full federal grants lifecycle, including pre-award, award, post-award, financial monitoring, compliance, reporting, records management, and closeout activities.

Additional Qualifications:

Certifications & Licenses

Bachelor’s degree required

Master’s degree preferred

Minimum of five (5) years of federal grants management or grants administration experience required

NIH grants management experience preferred

Three (3) or more years of finance, accounting, or grants financial management experience preferred

Field of Study

Business Administration

Finance

Accounting

Public Administration

Research Administration

Related field

Software

Microsoft Office products

eRA Commons

IMPAC II

Federal grants management and tracking systems

Skills

Strong knowledge of federal grants administration and the grants lifecycle

Experience with pre-award, award, post-award, and closeout activities

Proficiency with SF-424 applications, budget forms, modular budgets, and indirect cost calculations

Experience reviewing grant budgets and performing mathematical and consistency checks

Knowledge of NIH grants policies and federal grants requirements

Familiarity with human subjects, vertebrate animal, IRB, IACUC, audit, and institutional compliance requirements

Strong financial analysis and grants monitoring skills

Excellent analytical, organizational, and time management skills

Strong attention to detail and ability to identify administrative or compliance issues

Strong written and oral communication skills

Ability to manage multiple priorities and meet established deadlines

Ability to prepare professional reports, summaries, correspondence, and tracking documents

Deliverables:

Work products and documents related to Funding Opportunity Announcement templates, administrative sections, publication tracking, and workflow coordination - Ad-Hoc

Application Intake Reports documenting administrative completeness of grant applications - Ad-Hoc

Budget Verification Worksheets and Cost Summaries related to grant application financial reviews - Ad-Hoc

Compliance Checklists documenting required assurances, registrations, approvals, and supporting documentation - Ad-Hoc

Applicant Risk Briefs summarizing institutional award history, audit information, and other due diligence documentation - Ad-Hoc

Just-In-Time Status Logs and summary memoranda - Ad-Hoc

Draft correspondence, internal routing memoranda, and grants management communications - Ad-Hoc

Draft Notice of Award packages and related supporting documentation - Ad-Hoc

Funding Summary and Obligation Worksheets - Ad-Hoc

Award Setup Checklists and administrative award files - Ad-Hoc

Financial Monitoring Reports and summaries of Federal Financial Report submissions - Monthly/Quarterly

Post-Award Compliance Summaries and Issue Logs - Ad-Hoc

Closeout Packages, checklists, and administrative closeout documentation - Ad-Hoc

Archived Award Record Packages maintained in accordance with applicable records requirements - Ad-Hoc

Weekly status reports summarizing active tasks, outstanding actions, risks, and priorities - Weekly

Performance, risk, and workload information for grants management review meetings - Monthly

Statement of Work Details:

Support the preparation and administrative review of Funding Opportunity Announcements and related documentation - 1

Maintain tracking information related to Funding Opportunity Announcement publication and review workflows - 2

Monitor receipt of grant applications through eRA Commons and other applicable systems - 3

Review grant applications for administrative completeness, required forms, attachments, and applicable submission requirements - 4

Prepare administrative completeness reports and identify missing or incomplete application materials - 5

Perform mathematical verification and consistency reviews of SF-424 applications, budget forms, and budget justifications

Review direct costs, indirect costs, modular budgets, and other grant-related financial information for accuracy and consistency

Prepare budget comparison worksheets, funding summaries, and preliminary cost analyses

Review applications for required assurances and documentation related to human subjects research, vertebrate animals, IRB approval, IACUC approval, and other applicable compliance requirements

Verify institutional registrations and administrative information, including applicable federal registration information

Compile applicant award history, audit information, and other due diligence documentation to support grants management review

Track Just-In-Time requests and review submitted materials for administrative completeness

Prepare Just-In-Time tracking reports and summary memoranda

Draft routine correspondence, internal memoranda, and administrative communications related to grants management activities

Maintain organized tracking logs and shared workflow documentation

Assemble draft Notice of Award documentation, including funding summaries, applicable terms, and administrative information

Prepare funding summary sheets, obligation worksheets, and award processing checklists

Enter and maintain award information in applicable NIH grants management and tracking systems

Establish and maintain electronic grantee files and administrative award documentation

Reconcile approved budgets against awarded amounts and identify discrepancies for review

Prepare recurring financial status summaries and monitoring reports

Track Federal Financial Report submissions and identify delinquent or incomplete reports

Review progress reports and other post-award submissions for administrative completeness

Review no-cost extension requests, prior approval requests, and related post-award actions for completeness and potential policy issues

Prepare issue logs, summaries, and draft recommendation memoranda for grants management review

Support administrative amendments and award modifications

Compile documentation required for grant closeout, including final financial reports, progress reports, and other required records

Prepare closeout checklists and administrative closeout memoranda

Maintain award records in accordance with NIH and federal records management requirements

Prepare electronic archive packages for completed awards

Ensure grants management documents are accurate, complete, professional, and appropriately version controlled

Identify and escalate issues that may affect award processing, financial management, compliance, or closeout

Prepare weekly status reports describing active activities, outstanding items, risks, and priorities

Participate in recurring meetings with grants management leadership and program stakeholders

Coordinate with internal staff and external stakeholders to support timely and accurate grants administration

Interpret applicable NIH grants policies and federal administrative requirements when reviewing grant documentation

Maintain organized records of grants management activities, decisions, supporting documentation, and follow-up actions

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

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