Executive Assistant to the Chief Financial and Accounting Officers

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Financial Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. This role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is an excellent communicator who can effectively manage competing priorities, maintain confidentiality, and build strong relationships with colleagues and stakeholders across the organization.

Key Responsibilities

Calendar Management: Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary

Meeting Coordination: Plan and coordinate meetings, including preparing agendas and distributing materials

Expense Management: Prepare and process expense reports in Coupa

Communication: Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders

Data Entry and Management: Maintain accurate and up-to-date databases and tracking systems

Qualifications

Educational Background: An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable

Career Ambition: Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing

Competencies

Confidentiality: ability to handle highly confidential information

Organization: Strong organizational skills and attention to detail

Multifaceted Ability to manage multiple tasks and competing priorities

Adaptable & Resourceful: Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset. Comfortably manages changing priorities and extends working hours when project demands call for it.

Interpersonal & Collaborative Leadership: Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike.

Technical Proficiency: Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail) Highly proficient with Google Suite applications, MAC, and iPhone

Compensation, Benefits & Perks

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.

Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.

Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.

Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range

$66,300—$68,300 USD