Executive Assistant

This position is 100% remote anywhere in the US

Overview:

The Executive Assistant provides high-level administrative and operational support to members of the C-Level Leadership Team, serving as a trusted partner who helps drive efficiency, organization, and seamless execution of daily business activities. This role requires exceptional judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced, global environment.

What you will do:

Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones while anticipating and resolving conflicts.

Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed travel itineraries.

Prepare, organize, and distribute meeting materials, agendas, presentations, and briefing documents for executive leadership meetings, customer engagements, board meetings, and strategic planning sessions.

Partner closely with executives to prioritize commitments, optimize time management, and ensure follow-through on key action items.

Serve as a liaison between executives, employees, customers, partners, and other stakeholders, always maintaining professionalism and confidentiality.

Support leadership team meetings by coordinating logistics, capturing action items, and tracking deliverables to completion.

Manage executive expenses and ensure timely submission and reconciliation in accordance with company policies.

Coordinate special projects and initiatives on behalf of executive leadership, collaborating with cross-functional teams to meet deadlines and business objectives.

Assist with planning and execution of company events, leadership offsites, town halls, and customer-facing engagements.

Maintain sensitive and confidential information with the highest level of integrity and discretion.

What we are looking for:

Required:

3-5 years C-Level experience

Proficient with Microsoft 365 applications, including Outlook, Teams, Word, Excel., PPT.

Minimal travel when needed for executive meetings

AI Skills/Knowledge:

Use AI to improve efficiency and streamline administrative workflows

Ability to leverage AI tools to draft, edit, summarize & refine emails, presentations, meeting notes & executive communications

Preferred Skills (a plus but not required):

Concur

Coupa

#LI-DR1

#LI-Remote