Executive Assistant Manager

With Vista’s investment and strategic guidance, we combine the agility of a growing technology organization with the scale, stability, and career mobility of a global software ecosystem.

Our Employee Value Proposition

At Amtech, our people are our greatest differentiator. We create an environment where you can:

Purpose

Shape the future of manufacturing and supply chain operations by delivering mission-critical enterprise software used by industry-leading organizations.

Growth

Access continuous learning, leadership development, and cross-portfolio opportunities through Vista’s global network — accelerating both technical and managerial career paths.

Culture

Work in a collaborative, transparent, and people-first environment where values, accountability, and integrity guide every decision.

Innovation

Engage with cutting-edge technologies, including AI-driven automation, and contribute to modernizing financial systems and operational processes across the business.

Role Description

We’re looking for someone who enjoys being at the center of things—keeping the office running smoothly, enabling leaders to focus on what matters most, and creating a workplace where people feel engaged and supported.

This role blends office management, executive support, and employee engagement, making it ideal for someone who is organized, proactive, and people-oriented.

This is a full-time, work-from-office role, and requires flexibility in working hours based on business and leadership needs.

KEY RESPONSIBILITIES

1. Executive Support (Primary Focus)

Provide end-to-end support to senior leadership (calendar, meetings, travel, priorities)

Manage complex scheduling across stakeholders and time zones

Prepare agendas, track action items, and ensure follow-ups

Handle confidential information with discretion and professionalism

2. Office Operations & Administration

Ensure smooth day-to-day office operations in a hybrid (WFO) setup

Manage vendors (facilities, housekeeping, IT, supplies, etc.)

Oversee office budgets, procurement, and inventory

Coordinate with internal teams for infrastructure and workplace needs

Maintain a safe, well-functioning, and welcoming office environment

3. Employee Experience & Engagement

Plan and execute office engagement initiatives (events, celebrations, team activities)

Drive in-office experience to make WFO meaningful and enjoyable

Support onboarding experience for new hires

Partner with HR to create a positive workplace culture

4. Coordination & Stakeholder Management

Act as a bridge between leadership, teams, and external stakeholders

Support cross-functional coordination for key initiatives

Ensure smooth communication and execution across teams

SKILLS & QUALIFICATIONS

Bachelor's degree

4-7 years of experience in Office Management / Executive Assistant / Workplace Operations

Strong organizational and multitasking skills

High level of ownership and attention to detail

Excellent communication and stakeholder management skills

Ability to handle ambiguity and work in a fast-paced environment

Comfortable working from office and managing on-ground operations

Why Join Amtech

At Amtech, you will drive meaningful financial impact in a growing enterprise software organization while benefiting from Vista’s world-class ecosystem. You’ll collaborate with talented peers, leverage cross-portfolio learning programs, and help shape the future of Amtech’s financial operations and systems. Build your career with Amtech — backed by the strength, scale, and innovation culture of Vista.