Executive Assistant

Responsibilities

Provide administrative support to the Evanesco Program Lead and direct reports within Research & Development, Business Development and Operations, as well as the Patient Advocacy Team

Extensive calendar, meeting, and event management to coordinate internal and external meetings/events, including staff meetings, executive briefings, team meetings, patient advocacy activities, etc.

Assist with food orders, meeting needs, agenda support, and note-taking

Proactively manage calendar requests and conflicts

Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants

Handle all travel (flight, hotel, car) arrangements for domestic and international travel

Expense management duties, which include submitting expense reports and receipts in a timely manner

Budget management, vendor management, and Coupa support

Provide onboarding support for new hires within the team and be a point of contact for new hires

Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running

Support for cardiovascular patient advocacy team:

Meeting planning (summits, fireside chats with patients) and patient conference logistics coordination

Department financial processing and budget management

Coordination of the patient-focused grants and sponsorship process

Additional project work as needed to support the team’s goals

No matter your role at BridgeBio, successful team members are:

Patient Champions, who put patients first and uphold strict ethical standards

Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset

Truth Seekers, who are detailed, rational, and humble problem solvers

Individuals Who Inspire Excellence in themselves and those around them

High-Quality Executors, who execute against goals and milestones with quality, precision, and speed

Where You’ll Work

This is a hybrid role and requires in-office collaboration 1-2x per week in our Palo Alto and San Francisco offices.

Who You Are

8+ years of administrative assistant experience. Some project management experience preferred.

Proactive, one step ahead work ethic, attitude, and approach

Able to multi-task and juggle multiple calendars, teams, and requests

Ability to drive schedules and agendas with a more profound understanding of the context

Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements

Superior communication skills with the ability to work across all levels, internally and externally

High level of confidentiality, discernment, and judgement

Desire to grow and take on projects and work under pressure while consistently meeting deadlines

Generally IT savvy

Experience working with all levels of management, exmployees, vendors, and customers

Ability to travel occasionally to provide support at events/conferences

Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated hourly range for candidates for this role who will work in California. The final hourly rate offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence and performance during the interview process. BridgeBio is a multi-state employer, and this hourly range may not reflect positions based in other states.

Hourly

$43.27—$55.29 USD