Executive Assistant, APAC
Harvey is seeking a highly organised, proactive, and resourceful Executive Assistant to support our VP, APAC. The ideal candidate brings a “no task too big, no task too small” mindset, exercises sound judgment, and thrives in fast-paced, dynamic environments. This role requires someone who can seamlessly partner with the VP and team members across Harvey, operate autonomously to maintain business momentum and team culture, and consistently demonstrate exceptional discretion, adaptability, and resilience.
What You’ll Do
- Keep operations running seamlessly on time—balancing rigorous business execution with a strong commitment to team culture, connectivity, and morale
- Serve as a reliable, autonomous anchor for the team, ensuring full momentum during the executive's frequent travel periods
- Take the lead on complex international travel planning, creating efficient, highly coordinated multi-destination itineraries that minimize friction across time zones
- Manage a complex calendar, coordinating team syncs, customer and prospect meetings, and company events
- Act as the go-to connector between your executive and internal teams, partners, and customers, ensuring communication is seamless and timely
- Own preparation efforts: draft agendas, compile materials, track action items, and follow up to maintain momentum
- Handle sensitive information with care, exercising sound judgment and a high level of discretion
- Jump in on ad hoc projects, bringing structure, driving progress, and getting things done
- Support presentation and deck preparation as needed, from formatting to content coordination, ensuring executives are set up for success
- Pitch in on general office and administrative support for our Singapore office and across our APAC hubs; no task is too small when it helps the team thrive
What You Have
- Proven experience as an Executive Assistant supporting Director- or VP-level leaders in a high-growth environment
- Strong organisational and judgment skills, with the ability to prioritise, solve problems, operate independently in ambiguous situations, and make clear and confident decisions on behalf of the executive
- A proactive and adaptable mindset, with a knack for anticipating needs and taking initiative
- Excellent written and verbal communication skills, including the ability to craft high-quality, executive-level messaging
- Professionalism and strong executive presence, with the ability to build credibility and effectively engage senior leaders and external stakeholders globally
- A collaborative, team-oriented approach, focused on building strong relationships across Harvey
- Discretion and trustworthiness when handling confidential information
This is an in-office role based in Singapore, with an expectation of being onsite at least three days per week, and additional days as needed based on business priorities.
DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES HERE https://www.harvey.ai/legal/singapore-applicant-privacy-notice.
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