Event Coordinator - Osnabrück (Working Student/Freelancer Part-Time)

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a “candlelit setting” which takes place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences.

For this role we are looking for an onsite Event Coordinator for our Candlelight Concerts. This is a part-time position and our concerts are mainly on weekends. Transport costs will not be compensated and will be included as part of the hourly rate.

We are looking to hire a freelancer or a working student for this position.

Main Responsibilities:

Act as main point of contact onsite for Candlelight events and staff; communicate directly with Fever Originals manager

Full visibility into staff roster; set schedule; communicate with the staffing agency about any reschedules of events

Ensuring each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand

Manage inventory for venues

Manage any printing needs

Manage guest lists for all events

Manage the opening and closing remarks at events

Daily reporting to Fever Originals Project Managers about the status of each event; including both the pre and post event findings and feedback

Assist with evaluating and executing walk-throughs of potential venues

Opportunity to partake in an exciting and rapidly growing company and the possibility to manage Candlelight and other Fever Original Events in other areas

Represent both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Required profile:

2+ years of experience in event management and/or a relevant degree (preferred)

Native German and fluent English. Other languages are a plus

Interest and passion for live music and organizing event

Exceptional customer service skills

Experience leading an on-site team

Strong problem-solving skills

Good ability to work in a pressured environment

Knowledge of AV and PA systems (desirable)