Commercial Real Estate Coordinator

The Commercial Real Estate Coordinator provides administrative support to the Receivership Services Department. Responsibilities include managing and assisting with the coordination, collaboration, and turnover to the Receiver upon appointment, close out of assignment and transition of management. The role requires the ability to thrive in a cross-functional environment, demonstrating exceptional communication and interpersonal skills. A flexible approach, positive and friendly demeanor, and strong multitasking, prioritization, and time-management abilities are essential to execute tasks efficiently and on schedule.

Responsibilities

Support new assets, dispositions, and management transitions

Coordinate and schedule working calls and asset calls with internal and external teams

Order Receiver bonds when required

Prepare and distribute borrower demand notices and related correspondence

Maintain accurate transition documentation and records

Track, follow up on, and manage document turnover to ensure timely receipt and completeness

Prepare and distribute internal notification of deals

Assist with onboarding new properties into management systems

Act as liaison between the property management team, lenders, attorneys, borrowers, asset teams and Receivership Services through the transition

Coordinate and facilitate property site visits with management teams

Collaborate with the Insurance Coordinator on insurance programs, upcoming expirations and ensure certificates are provided.

Collaborate with legal on management agreements

Review tenant letters for accuracy, completeness, and consistency with asset requirements

Experience

2-3 years of job-related experience is necessary. Bachelor's degree is required.

Exceptional written and oral communication skills

Ability to follow basic work routines and standards in the application of work.

Must have strong time management, organizational, attention to detail and prioritization skills

Must have the ability to balance multiple priorities and projects at a time for multiple members of the team

Must have a strong attention to detail to ensure information accuracy and consistency.

Must be self-motivated, with the ability to take initiative and work effectively in a team environment.

Proficiency in Microsoft suite (including PowerPoint)

Proficiency in Teams and SharePoint is preferred