Client Service Associate

Client Services Associate

Location: Westlake, TX 76262

Schedule: 8:00 am - 4:30 pm

Employment Type: Full-time | Onsite

We’re hiring!

If you’re a people‑focused, detail‑oriented professional who enjoys keeping an office running smoothly, this role is for you. We’re seeking a Client Services Associate to support daily operations, deliver exceptional service, and create a welcoming experience for employees and visitors.

⭐ About the Role

As a Client Services Associate, you’ll be the heartbeat of our workplace experience. You’ll handle mail and package operations, support office supplies and shipping and receiving, organize supply inventories and equipment management, assist with meeting room setups, and provide hospitality and occasional reception coverage.

This position is ideal for someone who excels in a fast‑paced environment, loves helping others, and takes pride in maintaining a polished, organized workspace.

🛠️ What You’ll Do

Mailroom Operations

Receive, sort, and distribute all inbound mail and packages

Process outbound mail, shipments, and tracking documentation

Maintain accurate chain‑of‑custody records

Notify employees of incoming deliveries and coordinate pickup

Warehouse & Logistics

Perform shipping and receiving tasks for supplies, materials, and equipment

Verify packing slips, inspect shipments, and report discrepancies

Organize and maintain warehouse areas for cleanliness and efficiency

Load/unload items using proper safety techniques

Office Operations

Monitor and restock office supplies

Ensure printers/MFDs are functional and stocked

Keep the Business Service Center neat and organized

Submit and follow up on work orders

Inventory & Supplies

Monitor stock levels of office and warehouse supplies

Replenish inventory and support ordering when needed

Keep storage areas neat and labeled for easy access

Hospitality & Facilities Support

Set up meeting and conference rooms

Support pantry, barista, or kitchen areas

Perform light cleaning and maintenance tasks

Assist with internal office moves

Reception & Customer Support

Provide backup front desk/reception coverage

Deliver friendly, professional service to employees and guests

Handle sensitive or urgent requests with discretion

🎯 What You Bring

High School Diploma or equivalent

1+ year of experience in customer service, office support, or similar preferred

Strong communication and multitasking skills

A proactive, solutions‑oriented mindset

Comfort learning new systems and processes

Professional appearance and demeanor

💪 Physical Requirements

Ability to lift/move 40–60 lbs

Frequent walking, bending, standing, and light manual activity

Ability to operate common office equipment

🌟 Why You’ll Love Working With Us

Supportive team culture

Opportunities to learn and grow

A role with high visibility and daily impact

A chance to be the go‑to person who keeps everything running smoothly