Associate Director, Scientific Publications

Overview of Role:

The Associate Director, Scientific Publications provides strategic and operational leadership for global publication activities, ensuring the timely, compliant, and high-quality dissemination of scientific data. This role combines hands-on operational execution, overseeing publication processes, vendor management, and financial oversight.

Role and Responsibilities:

Strategic & Operational Leadership

Define and execute global publication operations strategy aligned with medical and scientific objectives.

Oversee end-to-end publication activities including abstracts, manuscripts, posters, congress deliverables, and digital content.

Contribute to publication planning across disease areas in partnership with Medical Affairs, HEOR, Clinical, and Commercial teams.

Serve as a key liaison across Finance, Regulatory, Legal, and external partners.

Drive continuous improvement through data insights, automation, and AI-enabled tools.

Publication Execution & Compliance

Ensure all publications comply with internal SOPs, ICMJE, and Good Publication Practice (GPP) guidelines.

Manage execution timelines, quality, and submission processes using publication systems (e.g., Datavision).

Support and/or contribute to development of scientific content (abstracts, posters, manuscripts, encore publications).

Facilitate publication approvals and ensure proper archiving and audit readiness.

Develop and track KPIs, dashboards, and reports for publication performance and financial metrics.

Provide data-driven insights to inform decision-making and improve efficiency.

Congress & Scientific Support

Lead operational support for scientific congresses, including calendar management, poster printing/shipping, and QR code generation.

Coordinate execution of abstracts, posters, and presentations in alignment with publication plans.

Vendor & Budget Management

Oversee end-to-end vendor lifecycle including selection, contracting, training, performance management, and relationship oversight.

Manage budgets, forecasting, invoice reconciliation, and financial tracking for publication activities.

Deliver training and onboarding for internal teams and vendors on systems and processes.

All other duties as assigned

Experience, Education and Specialized Knowledge and Skills:

BA/BS required; advanced degree (PhD, PharmD, MD, MS) preferred.

5+ years in scientific publications, medical affairs, or clinical development within pharma/biotech.

Previous experience in oncology, immunotherapy, or R&D environments.

Proven experience in publication management, vendor oversight, and budget management.

Advanced project management, problem-solving, and organizational abilities.

Ability to manage multiple priorities in a fast-paced, matrixed environment with high attention to detail.

This is the pay for this position

Pay Transparency

$174,000—$204,000 USD