Assistant Buyer

Position Overview

We are seeking a a proactive, highly driven Assistant Buyer to join our procurement team in India. This role requires an individual with a strong foundation in purchasing operations and a sharp business orientation. You will handle the end-to-end processing of purchase orders, manage cross-functional internal engagement, and serve as a primary contact for vendor communications. The ideal candidate must possess an inherent sense of urgency, high responsiveness, and exceptional English communication skills to succeed in our fast-paced corporate environment.

Key Responsibilities:

Purchase Order (PO) Management

Generate, review, issue, and track Purchase Orders (POs) accurately within our ERP system.

Ensure all orders strictly comply with company procurement policies and pricing agreements.

Reconcile PO discrepancies related to quantities, pricing, or delivery schedules promptly.

Vendor Communication & Relationship Management

Serve as the main point of contact for external vendors, maintaining professional and clear correspondence.

Follow up aggressively on order confirmations, shipment statuses, and lead times.

Help negotiate basic terms, price tracking, and lead time reductions with local and global suppliers.

Business Orientation & Operational Excellence

Apply a commercial mindset to evaluate purchasing data, minimizing operational costs while preserving material quality.

Demonstrate a strong sense of urgency and high responsiveness to handle shifting priorities or sudden stock shortages.

Assist in gathering supplier metrics and conducting market research to back future sourcing decisions.

Internal Stakeholder Engagement

Collaborate closely with internal teams (such as Logistics, Finance, Warehousing, and Quality Assurance) to align purchasing activities with operational timelines.

Gather item requirements and demand data from departments to ensure seamless corporate buying cycles.

Resolve billing, invoicing, and receipt issues efficiently by interfacing directly with Finance.

Qualifications

Education:

Bachelor’s degree in Business Administration, Commerce, Supply Chain, Logistics, or a related field.

Experience:

1–3 years of direct experience in a corporate purchasing, procurement, or assistant buyer position.

Preferred Qualifications:

Hands-on experience with purchase orders, inventory tracking, and ERP/procurement software (e.g., SAP, Oracle, MS Dynamics) alongside advanced MS Excel skills.

Language Proficiency:

Impeccable written and spoken English language skills, necessary for daily global vendor interactions and executive-level corporate updates.

Soft Skills:

Highly responsive with excellent time-management capabilities.

Proactive attitude with an intrinsic drive to meet tight deadlines under pressure.

Proven ability to build collaborative relationships both within the company and with external partners.

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.