AP Specialist

Job Purpose

The Accounts Payable Specialist reports to the Accounts Payable Supervisor and will provide direct support for processing various types of accounts payable transactions with a high level of accuracy.

Responsibilities

Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.

Enter invoices for a specific set of entities.

Provide customer service for specific entities.

Receive and reconcile invoices to purchase orders.

Obtain appropriate approval for payment of invoices received that do not have a purchase order number.

Ensure transactions comply with financial policies and procedures.

Responsible for the accurate coding and timely processing of invoices, including imports from other programs.

Manage the departmental mailbox

Investigate and resolve all discrepancies associated with the processing of invoices.

Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Corporate AP Manager.

Responsible for vendor correspondence.

Reconcile vendor statements and resolve discrepancies.

Other tasks as assigned.

Required Qualifications

At least 2 years relevant experience in Accounts Payable.

Meticulous and self-motivated individual with good interpersonal skills.

Ability to meet tight deadlines and manage high volume transactions.

Excellent written and verbal communication skills.

Ability to multi-task.

Open to change and willing to learn new skills.

Ability to follow up on pending issues.

Analytical and problem-solving skills.

Attention to detail and high level of accuracy.

Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.

Motivated self-starter.

Computer skills including the ability to operate computerized accounting and Microsoft Office programs.

Ability to maintain confidentiality concerning financial data.

Demonstrated ability to work cooperatively with all levels of staff.

Other compensation: performance bonus, equity, and relocation assistance for eligible candidates.

Benefits:

Medical, dental, vision, life, and disability insurance

Education reimbursement

401(k)

HSA employer contributions

Paid time off.

12 Paid holidays.

Parental leave

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, training, etc.

Salary Range

$26.23—$29.33 USD