Workplace Operations - Warsaw

ABOUT THE ROLE

This is an exciting opportunity to be the face and heartbeat of ElevenLabs’ Warsaw office! We are looking for a dedicated lead to anchor our Warsaw space. This office serves as the home for our rapidly growing Poland team and a central hub for the Poland AI community.

As our Warsaw Workplace Experience, you will be the "go-to" person for the Warsaw team, driving the office and culture. You’ll keep the daily logistics moving, assist with the launch of our new building in the heart of the city, and ensure our office is a place where people love to work. This role is perfect for a proactive, high-energy individual who enjoys being at the center of the action and wants to grow their career in a fast-paced AI company.

IN THIS ROLE, YOU WILL:

- Be the Warsaw Hub: Serve as the primary point of contact for the local team and all new joiners, welcoming people to the space and ensuring everyone – staff, guests, and candidates – feels at home from day one.

- Keep Operations Running: Manage daily logistics including post, communal areas, meeting room readiness, and vendor coordination (cleaners, catering, maintenance) to maintain a world-class environment.

- Own the Office Culture: Drive the vibe of the space through snack and coffee selections, team lunches, birthday celebrations, and social rituals that make the office somewhere people love to be.

- Support Events & Visitors: Help execute on-site events such as AI hackathons and evening meetups, while providing a warm and professional welcome experience for all external guests and partners.

REQUIREMENTS

- Based in Warsaw, able to be in the office 5 days a week.

- Strong operational expertise in managing the day-to-day running of a high visibility office. Thrives in high pressure environments requiring solid judgement and quick decision making.

- Experience acting as the primary point of contact for building management, coordinating with vendors, and overseeing office maintenance and supplies.

- Ability to communicate effectively with a wide range of stakeholders, from senior executives and legal partners to vendors and office guests, ensuring a professional and welcoming environment.

- A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment.

- Experience in fostering a positive and productive office environment, including planning and executing office-wide events and negotiating with vendors to ensure high-quality service and cost-effectiveness.

WHY THIS ROLE?

This is a “foot in the door” at one of the world’s leading AI companies. You’ll have the autonomy to shape the local culture and the opportunity to learn office operations and facility management from the ground up as we scale our Polish presence.

LOCATION

This role is based full-time at our Warsaw office, 5 days a week.