Administrative Assistant

ABOUT THE ROLE

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work.

You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

WHAT YOU'LL DO

Administrative Support

- Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.

- Coordinate internal and external meetings across multiple stakeholders and time zones.

- Arrange travel, accommodations, and itineraries.

- Process expense reports and support other administrative tasks as needed.

- Help leaders stay organized by tracking action items, deadlines, and follow-ups.

Team & Meeting Coordination

- Coordinate team meetings, offsites, and other team events.

- Prepare agendas, meeting materials, and notes when needed.

- Assist with onboarding logistics for new team members.

- Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Operational Excellence

- Maintain documentation, team resources, and organizational systems.

- Help improve administrative processes and workflows to increase efficiency.

- Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Communication & Collaboration

- Serve as a reliable point of contact for scheduling and coordination needs.

- Communicate professionally with employees, candidates, customers, and external partners.

- Build strong working relationships across the organization and contribute to a positive team experience.

REQUIRED SKILLS & EXPERIENCE

- 2–3 years of experience in an administrative, coordinator, office management, or operations role.

- Strong organizational skills with exceptional attention to detail.

- Excellent written and verbal communication skills.

- Ability to manage multiple priorities and adapt quickly to changing needs.

- Experience with Google Workspace, Slack, Notion, or similar productivity tools.

- Strong judgment and discretion when handling sensitive information.

PREFERRED QUALIFICATIONS

- Experience supporting leaders or teams in a high-growth technology company.

- Experience coordinating events, offsites, or team meetings.

- Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.

- Demonstrated ability to anticipate needs and proactively solve problems.

WHAT SUCCESS LOOKS LIKE

- Leaders are well-supported, organized, and able to focus on strategic priorities.

- Meetings, travel, and team events run smoothly and efficiently.

- Administrative processes are reliable, scalable, and continuously improving.

- Team members have a positive experience working with and receiving support from you.

This is a full-time role that can be held from our Foster City, CA office. The role has an in-office requirement of Monday, Wednesday, and Friday.