Marketing Operations Virtual Assistant

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JOB TITLE: MARKETING OPERATIONS VIRTUAL ASSISTANT

Location: Remote

Time Zone: US (EST–PST)

ROLE OVERVIEW

We’re a design/creative company looking for a detail-oriented Marketing Operations Virtual Assistant to support day-to-day marketing admin, onboarding set-ups, and light creative production. You’ll keep our tools, accounts, and marketing workflows organized while collaborating closely with a creative team.

KEY RESPONSIBILITIES

- Set up and manage Google accounts and access for new employees (Google Workspace, shared drives, calendars)

- Maintain marketing operations workflows (intake forms, task routing, folder structures, naming conventions)

- Support campaign administration (scheduling, asset handoffs, approvals, tracking sheets)

- Create or update simple marketing assets using templates (social graphics, basic layouts, resizing)

- Keep marketing files organized across shared drives and project boards

- Assist with vendor/contractor coordination and general business administration tasks

- Document SOPs and keep onboarding/offboarding checklists up to date

REQUIRED QUALIFICATIONS

- Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered

- Experience in a VA, marketing coordinator, or marketing operations/admin support role

- Strong Google Workspace skills (Drive permissions, Docs/Sheets, Calendar hygiene)

- Working knowledge of basic graphic design and marketing asset preparation

- Highly organized with strong attention to detail and follow-through

PREFERRED QUALIFICATIONS

- Experience supporting a creative studio, agency, or design-led brand

- Familiarity with campaign tracking, UTM basics, or simple reporting dashboards

- Basic copy formatting for emails/social posts

TOOLS & TECHNOLOGY

Google Workspace, Slack, Zoom, Asana/Trello/ClickUp, Canva, Adobe Creative Cloud (basic), Meta Business Suite (nice-to-have)

PLEASE NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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