Executive Assistant & Office Manager IV

Overview: Inovalon is seeking a highly experienced Executive Assistant & Office Manager to support senior members of the executive leadership team while leading office administration and facility operations. This role is responsible for delivering high-level, confidential, and complex executive support, while also ensuring efficient, compliant, and scalable workplace operations across locations.

This position operates as a strategic partner to leadership, managing executive priorities, enabling decision-making, and driving operational excellence. In addition, the role oversees office operations, vendor management, workplace services, and employee experience initiatives to support a productive and engaging work environment.

The incumbent will play a critical role in aligning executive, administrative, and workplace functions with organizational goals, while driving process improvements, cost efficiencies, and seamless day-to-day operations

Essential Functions:

Provide strategic, high-level executive support to senior leadership and/or C-suite executives, including proactive management of complex calendars, communications prioritization, meeting governance, and travel orchestration across multiple time zones and stakeholders.

Lead the development of executive-level presentations, reports, and communications, ensuring accuracy, strategic alignment, and confidentiality related to company strategy, Board of Directors, shareholders, investors, and leadership initiatives.

Own and manage executive-related budgetary activities, including monitoring, forecasting, reconciliation, and expenditure authorization within defined limits, while identifying opportunities for cost optimization and operational efficiency.

Interpret, synthesize, and convey highly complex and sensitive information, ensuring clarity and alignment across stakeholders, and enabling informed decision-making at the executive level.

Adapt and influence communication across diverse audiences, providing guidance to stakeholders and ensuring messaging is aligned with organizational priorities and leadership expectations.

Drive and enhance administrative policies, procedures, and executive support frameworks, ensuring consistency, scalability, and alignment with evolving business and leadership needs.

Qualifications:

Associate’s Degree (A.A.) or Bachelor's degree in relevant field or an equivalent combination of education and work experience

8+ Years of progressive executive assistant experience support to senior executive/C Suite level